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Thread: VBOA National Rally 2019 - SYWELL (public)

  1. #1
    chippy shoulder Admin
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    Default VBOA National Rally 2019 - SYWELL (public)

    Well, I'd act surprised and annoyed but given I had a hand in what has occured over the past month I can only a) appologise for those who have booked Billing stuff but in most cases they will move your deposit to another date OR Sywell is only 10 mins down the road. b.)appologise for the messing about.

    If you want a hotel room at Sywell, BE FAST, there are only 59 rooms and you have to phone them, they have decalred it full on booking.com so the general public cant book in.
    Camping and stands will be exactly as we have come to know them, camp on the stand, job done.

    The VBOA are very excited to to start afresh (again), and yes its cause some grief with it being comittee led and not voted on and we will take whatever kicking that entails, BUT we also think we can give the show a real boost and push it forwards.
    Highlights in no order would be:
    0-60/short drag strip (Assuming insurances etc are straight forward), not having the rull runway first time round so we cna gauge the response.
    Indoor hanger for the traders/auto jumblers
    Indoor hanger with a bar, stage, tables/chairs etc for either type of weather
    The ground is firm but drains well as its an airfield, well grassed and should only have dust on the short access road if any dust at all
    Better toilets
    Showers
    Aiming to try and get a motorsport style display (both static and moving) with all eras of VBO cars, from rally,BTCC,drag etc.
    Lots of stuff for kids/families to do, from silly events/competitions to mini fun fair stuff and looking at a climbing wall and other things like that.
    Lots of food and bar like MH
    If the aircraft owners are willing, then helicopter and plane flights are a possibility (at cost obv)
    And more

    Anyhow, here is the email that came out to the Reps on Tuesday evening, which was at the same time as the Facebook event being changed etc.

    For the purpose of clarification, when the term “we” is used, it is to refer to the VBOA committee of the Chairman, Vice Chairman, Treasurer, Secretary and the Event organisation sub-committee.
    Please read this all the way to the end as there is quite a lot to digest.

    Voting on the Billing Options
    The voting and feedback from the two Billing options has been received and of those clubs who responded there is an even split between Option 1 and Option 2, with further feedback from some that neither is tenable resulting in a desire to not show at all.

    Outcome of the feedback/vote
    With the results in mind, and taking into account the feedback received from individuals both on social media and direct to this email address, we have deemed it vital to seek out an alternative venue that carries neutral allegiance.
    To some, this will be viewed as a non-democratic decision, but we feel that attending either Billing or Market Harborough would damage the VBOA and its associated clubs in such a way that recovery would be very difficult. The venue that we have visited, discussed with the management and decided upon is Sywell Aerodrome (http://sywellaerodrome.co.uk/, Hall Farm, Sywell, Northamptonshire, NN6 0BN). This venue has held several automotive events each year, with a prime example being the Sywell classic also known as props and pistons which would be the closest representation to the VBOA National Rally.

    Goal of the VBOA Show
    The prime goal for this is to take all the good from Billing and Market Harborough and improve on the not so good (toilets being the most obvious one).
    We also want to try and bring the general public/car fanatics in, so an element of rebranding will be carried out to step on from the term rally implying a motorsport event to a motor show. The identity of the VBOA National Rally shall not be lost, merely built upon to take it to a new level

    Venue/Show concept
    We are looking to hire the venue exclusively for our use for the 5th-7th July 2019, where we will use at least two of the hangers (one is a bar/band area and carpeted), and the other can be for the auto jumble/trade stands so as to protect from any inclement weather. We also intend to make use of the concrete pan for the arena/food vendors akin to previous years which seemed to achieve the festival vibe that has been mentioned. Furthermore we intend to make use of the taxi way to have a 0-60/drag activity, this could also be a part of the parade lap should the desire be there.

    The attached maps are a high level first pass at how the show could be laid out and given the space available, you would get the same stand sizes and setup (camping on stands) you have enjoyed in previous years. The only exception to this may be that if electric hook-ups are needed for things like caravans, then this would be in a single location with a limited number of pitches available. The space available for the show between the Arena and the far fence, to the North East, (or even the little roadway in from the entrance) is comparable to the area we had at Market Harborough. We do not have a layout for stands as yet but this will be high on the list of things to do and this will come out in time.
    Also attached is an image from the LAA show there which is focussed on aircraft, but it shows an aerial shot of just what is possible there.
    As this is an Aerodrome and not a purpose built camp/leisure facility, we will need to supply a myriad of things such as toilets/showers/PR/food vendors/entertainment/security and so on, if YOU or YOUR members can assist in the supply of this or anything else then please come forwards, this show will only be as good as we can all make it so the more involvement the merrier.

    Hotel
    We understand that many of you and your members have already booked rooms at the hotel at Billing. Billing is approx. 10 Minutes away from Sywell, and we would look to put on a bus service of some sort for the weekend if the demand is high enough.
    Sywell have a 59 Room hotel on site, they have fixed their prices at £79/Night with breakfast at £8.50/Person. As they only have 59 Rooms, we suggest you book sooner rather than later, also do this direct with them and NOT Booking.com (http://www.aviatorhotel.co.uk/contact.php or 01604 642111)

    Entry costs
    Now, the costs (some of these will be subject to change)
    Day entry for VBOA members (1 car + 4 people) will be no more than £10/day and working on a weekend entry pass too.
    Day Entry for General Public (1 car + 4 people) £15/Day
    Camping would be sold as a Friday-Monday (1 car + 4 people) at approx. £45
    Additional car costs will be considered and information will be released but will be favourable.
    We are looking at options of early bird pricing and also giving 1 weekend camping pass per club as we used to have at Billing.
    This booking process would be using a dedicated booking agent that links directly to the VBOA.

    Support
    As has been mentioned, there is and will be quite a lot to do to make any show at any venue work, even if we were back at a purpose built site for this type of thing, so we need your help. Helping does not mean you or your members are stuck with a job/task for life, it means that you have helped to make the show as good as can be.
    I have seen a sign in my local rugby club that says “before you complain, have you volunteered to help?”, I think this is a very valid and wholesome approach to anything like this.


    There is of course much more to plan, prepare and do prior to the show and this is only the start of all the information that will come out, but it is everything we know at this present time.
    VBOA Sywell Highlights.jpgVBOA Sywell LAA Example.jpg

  2. #2
    Supernova Club Member millworm's Avatar
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    A drag strip you say...

  3. #3
    chippy shoulder Admin
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    cross dressed racing ahoy

  4. #4
    Supernova Club Member millworm's Avatar
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  5. #5
    North Events Co-ordinator Moderator boffer8's Avatar
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    Looking forward to it already...
    If Carlsberg did Motor clubs, then IDMC would probably be the best motor club in the world.


  6. #6
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    Sounds great Stu. ��
    NovalutionGSi - Donkey Kong In a Go-Kart

  7. #7
    Club Member Club Member blue_peg_16v's Avatar
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    I’m getting the handbag packed already, best get something on the road
    told you saloons are the future!!!!!!!

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